Complaints Procedure

Retailer Limited responsibility will be to:

• Acknowledge the formal complaint in writing;
• Respond within a stated period of time;
• Deal reasonably and sensitively with the complaint;
• Take action where appropriate.

A complainant’s responsibility is to:

• Bring their complaint, in writing, to Retailer Limited attention normally within 8 weeks of the issue arising;
• Raise concerns promptly and directly with a member of staff in Retailer ;
• Explain the problem as clearly and as fully as possible, including any action taken to date;
• Allow Retailer Limited  a reasonable time to deal with the matter;
• Recognise that some circumstances may be beyond Retailer control.

Responsibility for Action: All Staff of Retailer.

Confidentiality: Except in exceptional circumstances, every attempt will be made to ensure that both the complainant and Heatworks Heating & Cooling Ltd maintain confidentiality. However the circumstances giving rise to the complaint may be such that it may not be possible to maintain confidentiality (with each complaint judged on its own merit). Should this be the case, the situation will be explained to the complainant.

Monitoring and Reporting: Retailer Limited will produce annually an anonymized report of complaints made and their resolution.

Formal Complaints Procedure

Stage 1

In the first instance, if you are unable to resolve the issue informally, you should write or email  to the member of staff who dealt with you, or their manager, so that he or she has a chance to put things right. If your complaint concerns a member of Heatworks Heating & Cooling Ltd staff, you should write formally to the individual concerned. In your letter you should set out the details of your complaint, the consequences for you as a result, and the remedy you are seeking.

You can expect your complaint to be acknowledged within 5 working days of receipt. You should get a response and an explanation within 28 working days. 

You can contact us to complain by calling 02380 445123 or email info@heatworksuk.com or in writing to:

39 Longmore Avenue, Woolston, Soton, Hants, SO19 9GA.

Final Stage

Financial Ombudsman Service

The Financial Ombudsman Service provides a free, independent service for clients to solve disputes with not for profit debt advice providers.

The Financial Ombudsman Service will only step in once the bureau has had the opportunity to investigate matters, so please contact the bureau first.

If your complaint is about debt advice or if you were seeking advice about your credit record and you are not satisfied with the bureau’s final response or if eight weeks have passed since you first let the bureau know about your concerns, you can ask the Financial Ombudsman to review your complaint.

Contact the Financial Ombudsman Service

By post:

Financial Ombudsman Service
Exchange Tower
London E14 9SR

By phone:

0800 0 234 567 – free for people phoning from a ‘fixed’ line (e.g. a landline at home)
0300 123 9 123 – free for mobile phone users who pay a monthly charge for calls to numbers starting 01 and 02.

By email: complaint.info@financial-ombudsman.org.uk

Website: www.financial-ombudsman.org.uk